OM Organizational Meeting Notes

11/17/07

Attendance:

Ann Leonard	Gopi	Steve
Leila	Susana	Gina
Gahana	Karen	Tejashri
Arpita	Annapurna	Shashi
Johnny	Harishree	Bhagavati
Pradeep	Anahita	Rupa
Mommy	Diana Ho	Ram
Santosh	Kalidas	Chetana
Zellda

Meeting begins at 6:15 pm

Harishree starts with 3 OMs and the Dhyana Sloka

Accurate Sevite Lists

Gopi announces to the various department/event coordinators that Amma wants us to keep a more accurate sevite list , which She looks at during the LA Tour. Gopi names the different categories of sevite lists requested by Amma this past 2007 Tour – 1) LA Satsang Maha Sevites (live & breath seva) 2) Seva Year Around 3) Some Seva Year Round 4) Pre –Tour Seva 5) Lots of Tour Seva

6) Regular Satsang Attendees

Coordinators are to compile more accurate lists during the upcoming year. Susan Olson will be the collector of these lists. Susan will then copy Gopi.

Action: Coordinators are requested to send list of active sevites in your committee to Susan & send updated lists if there are any additional sevites volunteering for events.

Communications

Coordinator: Pradeep

Gahana will be the back up communication person with Pradeep for the weekly email.

Satsang Hotline

Coordinator: Bhuvana

Mailing list

Coordinators: Pradeep and Chetana

The Mailing & Contact Lists needs to be reorganized and updated with current contact information.

Website

Coordinators: Chetana and Pradeep

Team: Sajeev, Imesol, Bhagavati, Gopi,

Writer Pool

Coordinator: Chetana

Arpita, Ann (aleonard723@roadrunner.com), Rupa, Bhagavati

*Note: When sending event information for the weekly email, please also Cc Chetana so that she may include the information on the website.

Phone Tree

Coordinator: Pradeep

Team: Gahana

Sheri and Vilas perhaps is on the team (Gahana to ask & verify)

Special Events Line

Coordinators: Chetana and Gahana

Coordinator : Bhavesh

Team: Chetana, Gopi, Sudha, Bhagavathi, Carole, Wendell, Anahita

Satsang Calendar

Coordinators: Shashi and Pradeep

* Note to coordinators,: When planning an Event, please check with Shashi and/or Pradeep to make sure that there are not any calendar conflicts.

Satsang Coordinators

NSC (National Satsang Coordinator): Gopi

RSC (Regional Satsang Coordinator): Harishree

Steering Committee

TBD

Amrita E-News

Coordinator: Chetana

Team: See the writing pool.

Meeting Note Takers

Coordinator: Chetana

Team: Arpita, Imesol, Zellda

Community Outreach

Coordinator: Vishudda

Action: Accurate volunteer seva lists will need to be kept in this department. A need to create a data base system to enter all volunteer sevites under the skill categories or Committees they wish to offer their help, which can be easily accessible by the Committee Coordinators

Mother’s Kitchen

Coordinator: Elizabeth

Satsang Liaison: Chetana

Team: Mukti, Anahita, Scott, Jagadeep Terry Woods, Sahaja

*Update seva list in this department

**Tejasri & Mukti will lead the homeless sock drive this year.

Circle of Love

Coordinator: Anahita

Team: Susan, Gahana, Diana Ho, Harishree, Zellda

Green Friends

Coordinator: Rita

Disaster Preparedness

Coordinator: Bhavesh & Karen

Disaster Round Table Discussion Team:

Karen, Anahita, Annapurna, Ann, Gopi, Diana Ho, Santosh, Harishree, Tejasri, Pradeep Arpita, Rupa, Gahana, Chetana, Shashi

Action: Anyone interested in joining the Round Table discussion, please contact Bhavesh at Bhavli@aol.com. Jagadeep will be asked if he is interested in joining.

Welcome Committee

Coordinator: Gopi

Team: John, Gahana, Susan, Tejasri, Pradeep

WELCOME BOX + AMMAS SHOES:

ACTION: the Satsang Host will be responsible for arranging to have the Welcome Box + Ammas shoes taken to the next Satsang. If the Host is unable to personally take the shoes and box, they can ask a Satsang member to take both items to the next Satsang.

In exchange for the honor of having Amma’s shoes and the sweet seva, the person must agree to arrive early before Satsang in order to give the Host enough time to arrange Amma's Padukas on the altar and to set up the Welcome Table before Satsang. If that person would also help the Host set up the Welcome Table with the contents of the box, it would be a great service.

Fundraising

Coordinators: Shashi, Harishree

Team: Diana Ho, John

*Ideas are welcomed, please contact Shashi or Harishree

Satsang Needs: Need a place to store Satsang & Boutique items. Gopi’s mom offered a space.

Action: Satsang needs to buy a shed. Anahita offered to look for a shed on Craig’s List

Action: Need a yard sale for to help with the kitty – volunteer to coordinate was asked.

Satsang Needs: Currently the donations received during Community Satsang is not covering the cost of the venue rental & food purchases.

Decision where profits of Mother’s Boutique should be allocated, after covering the cost of purchasing the boutique items & the cost of the Community Satsang not covered by the Food Donations

Vote:

Money is split 50/50 between the LA Satsang kitty and MA center-- 2
Money is split between the LA kitty, MA Center, and Mother’s Kitchen
Money is split 50/50 between Mother’s Kitchen and LA Satsang Kitty – 17

Amma’s Bookstore: Harishree would like a co-coordinator to help her with Amma’s Bookstore at Community Satsang & special events.

Volunteers: Bookstore for Community Satsang- Ann

WAH fundraiser - Chetana

Food Preparation & Serving for Community Satsang & Events:

Leila needs additional volunteers to prepare food for all events and to help clean-up after the event

Volunteers to prepare food: .Annapurna, Swathi

Volunteers for final clean- up & to clean pots: Tejasri & Swathi:

Volunteer for PR : Diana Ho, Susan will help coordinate the postering for the event

Gina will donate ad space for the WAH event

Action: Pradeep to put in email - Need additional people on the team to help make or bring food to the events.

Speak with Karen or Shashi with ideas for community satsang

Need someone to do the ticketing for Wah! Fundraiser- Annapurna

IAM

Sabu will continue to coordinate the IAM Instructors and Group IAM sessions

Anahita will coordinate the IAM Courses

Music

Coordinators: Shashi and Sundar

Practice scheduling: Annapurna and Sudha

Music Director: Arpita

Finance

Coordinators: Gopi, Annupurna, Shashi

Team: Rupa

Mutual Acceptance

Coordinator: Anahita

Facilitators: Vatsalan, Bhishma, Victoria, Devika (new on the list)

Tour

Coordinator: Jagrati

**If anyone has any tour feedback email Jagrati.

Bala Kendra

Coordinators: Jayshree-

Team: Raducca, Eric, Harishree, Arpita, Swathi, Sundar, Chetana

Anahita art guest teacher arts. Gahana child development

Amma Center

Coordinator: Diana Ho

Committee: Arpita, Pradeep, Tejasri, Harishree, Gopi, Kalidas, Gahana, Karen, Chetana, Shashi, Bhavash, Anahita